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Facility setup

As a School Administrator, you must set up rooms [>>] at your school so that you can schedule classes [>>] and assign homerooms [>>]. Rooms may also be used for other tasks such as recording the location of student behavior incidents [>>]. A room is located in a building, which you must set up first [>>].

Table 42: Permissions pertaining to rooms

Building setup

As a School Administrator, you set up buildings and rooms. A building can contain one or more rooms. A school can have one or more buildings. A building, and thus some or all of the rooms it contains, may be shared between two or more schools. In a shared building, some rooms may belong to one school while others are shared (for example, a band room or computer lab). Where a room is shared, you can specify when it is available to the school. Each school can give the same shared building a different name.

To set up a building [You can do this if your role is School Administrator.SA]:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under School, click Buildings and Rooms. The Buildings page appears.

3

In the Actions menu click Add Building.... The Add Building page appears.

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To change the properties of an existing building, click the building's name or select the building and in the Actions menu click Edit Building....

4

Enter or change Information, which includes:

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Building no.: A short name for the building. This is the name PowerSchool SMS uses in lists across the system.

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Building name: A meaningful description; for example, "Main Building", "Sports Complex".

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Contact name: A person responsible for the use of the building, if such a person is designated.

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Maximum capacity: The maximum number of students that the building is permitted to hold.

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Physical address: The physical location of the building.

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Mailing address: The mailing address, if it is different than the Physical Address.

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Communication number: The telephone, pager, fax, or similar number of the main office in the building, of the Contact Name, of alternate contacts, or all of these. An email address is also acceptable.

5

Click OK.

You can delete a building. However, before doing so you must ensure that it contains no rooms.

To delete an existing building [You can do this if your role is School Administrator.SA]:

1

Ensure that the building has no rooms.

2

On the Buildings page, select the building.

3

In the Actions menu click Delete Building.

Room setup

Once you have a building set up at your school, you can add rooms to that building.

To set up a room:

1

In the Admin menu, click School Setup. The School Setup page appears.

2

Under School, click Buildings and Rooms. The Buildings page appears with a list of buildings.

3

In the # Rooms column, click the number for the building in which the room is located. The Rooms page appears.

4

In the Actions menu click Add Room.... The Add Room page appears.

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To change the properties of a room in a building, click the room's name or select the room and in the Actions menu click Edit Room....

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To delete a room, first ensure the room has no classes assigned to it,select the room, and then in the Actions menu, click Delete Room.

5

Enter or change Information, which includes:

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Building no: The number for the building to which this room belongs. This information cannot be changed on the Edit Room page.

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Building name: The name of the building to which this room belongs. This information cannot be changed on the Edit Room page.

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Room no.: A short name for the room. This is the name PowerSchool SMS uses in lists across the system.

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Room name: A meaningful description; for example, "Social Studies Classroom", "Biology Lab".

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Room type: A description of the function of the room, such as "Classroom", "Gymnasium", "Lecture hall", "Multi-purpose room".

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Optimal capacity: The optimal number of students this room will hold.

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Maximum capacity: The maximum number of students this room is permitted to hold.

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Can be scheduled: Indicates that this room is available for use by a class in the schedule.

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Allow (#) concurrent classes: Where the room can accommodate more than one class at the same time, specifies how many simultaneous classes are possible. Examples of such rooms include a gymnasium, a science lab, a library, and a trades shop.

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Wheelchair accessible: Indicates that a student in a wheelchair can get to and use the room.

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Communication number: The telephone, pager, fax, or similar number for the room or the main contact person for the room, of alternate contacts, or all of these. An email address is also acceptable.

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Comments: Notes regarding the room.

6

Click OK.

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Or, to immediately add another room, click Save & Add.

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