| Appendices > Daily attendance code calculation rules planning worksheets

Daily attendance code calculation rules planning worksheets

The following sample worksheets [Table 83] [Table 86] enable you to plan the rules by which PowerSchool SMS calculates each student's daily attendance code [>>].

Table 83: Worksheet for a Twice-daily to daily attendance code calculation rules
(Table 84 [>>] and Table 85 [>>] show completed samples)

 

Rule Set Name:

 

 

Date created/revised:

 

 

Created/revised by:

 

 

Purpose:

 

 

Rule 1

Scheduling Group

 

Day

 

AM Code

 

PM Code

 

Daily Code

 

Rule 2

Scheduling Group

 

Day

 

AM Code

 

PM Code

 

Daily Code

 

Rule 3

Scheduling Group

 

Day

 

AM Code

 

PM Code

 

Daily Code

 

Rule 4

Scheduling Group

 

Day

 

AM Code

 

PM Code

 

Daily Code

 

Rule 5

Scheduling Group

 

Day

 

AM Code

 

PM Code

 

Daily Code

 

Notes:

 

Table 84: Completed sample of Table 83 [>>]

 

Rule Set Name:

Present Daily if Present in AM or PM

 

Date created/revised:

June 30, 2008

 

Created/revised by:

Sheryl Allen

 

Purpose:

District policy states that if a student comes to school at any one point during the day – even for only a minute – that student is counted as present on that date. Therefore, assign a Present daily attendance code to those students that attend school either in the morning, in the afternoon, or all day.

 

Scheduling Group

All

 

Day

Day 4

Rule 1

AM Code

Any Presence

PM Code

Ignore

Daily Code

Present

Rule 2

AM Code

Ignore

PM Code

Any Presence

Daily Code

Present

Rule 3

AM Code

Any Absence

PM Code

Any Absence

Daily Code

Absent

Notes:

 

Table 85: Completed sample of Table 83 [>>]

 

Rule Set Name:

Present Daily if Present in AM or PM

 

Date created/revised:

June 30, 2008

 

Created/revised by:

Sheryl Allen

 

Purpose:

Our school uses custom "Absent/Present" and "Present/Absent" daily codes to track morning and afternoon attendance.

Therefore, separate rules calculate morning and afternoon kindergarten classes, as well as for students that attend all day.

 

Scheduling Group

Full Day

 

Day

Day 3

Rule 1

AM Code

Any Absence

PM Code

Any Presence

Daily Code

Absent/Present

Rule 2

AM Code

Any Presence

PM Code

Any Absence

Daily Code

Present/Absent

 

Scheduling Group

AM Only

 

Day

Day 3

Rule 3

AM Code

Any Presence

PM Code

Any Presence

Daily Code

Present

 

Scheduling Group

PM Only

 

Day

Day 3

Rule 3

AM Code

Any Absence

PM Code

Any Absence

Daily Code

Absent

Table 86: Worksheet for a Class (Period) to daily attendance code calculation rules (Table 87 [>>] shows a completed sample)

 

Rule Set Name:

 

 

Date created/revised:

 

 

Created/revised by:

 

 

Purpose:

 

 

Scheduling Group

 

 

Day

 

Rule 1

Code in Period 1

 

Code in Period 2

 

Code in Period 3

 

Code in Period 4

 

Code in Period 5

 

Code in Period 6

 

Daily Code

 

Rule 2

Code in Period 1

 

Code in Period 2

 

Code in Period 3

 

Code in Period 4

 

Code in Period 5

 

Code in Period 6

 

Daily Code

 

Rule 3

Code in Period 1

 

Code in Period 2

 

Code in Period 3

 

Code in Period 4

 

Code in Period 5

 

Code in Period 6

 

Daily Code

 

Rule 4

Code in Period 1

 

Code in Period 2

 

Code in Period 3

 

Code in Period 4

 

Code in Period 5

 

Code in Period 6

 

Daily Code

 

Notes:

Table 87: Completed sample of Table 86 [>>]

 

Rule Set Name:

 

 

Date created/revised:

June 30, 2008

 

Created/revised by:

Sheryl Allen

 

Purpose:

District policy states that if a student is present for the second period, that student is counted as present on that date.

 

Scheduling Group

All

 

Day

Day 5

Rule 1

Code in Period 1

Ignore

Code in Period 2

Present

Code in Period 3

Ignore

Code in Period 4

Ignore

Code in Period 5

Ignore

Code in Period 6

Ignore

Daily Code

Present

Rule 2

Code in Period 1

Ignore

Code in Period 2

Absent

Code in Period 3

Ignore

Code in Period 4

Ignore

Code in Period 5

Ignore

Code in Period 6

Ignore

Daily Code

Absent

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