The following sample worksheets [Table 83] [Table 86] enable you to plan the rules by which PowerSchool SMS calculates each student's daily attendance code [>>].
Table 83: Worksheet for a Twice-daily to daily attendance code calculation rules
(Table 84 [>>] and Table 85 [>>] show completed samples)
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Rule Set Name: |
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Date created/revised: |
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Created/revised by: |
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Purpose:
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Rule 1 |
Scheduling Group |
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Day |
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AM Code |
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PM Code |
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Daily Code |
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Rule 2 |
Scheduling Group |
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Day |
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AM Code |
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PM Code |
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|
Daily Code |
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Rule 3 |
Scheduling Group |
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Day |
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AM Code |
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PM Code |
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Daily Code |
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Rule 4 |
Scheduling Group |
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Day |
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AM Code |
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PM Code |
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Daily Code |
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Rule 5 |
Scheduling Group |
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Day |
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AM Code |
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PM Code |
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Daily Code |
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Notes:
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Table 84: Completed sample of Table 83 [>>]
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Rule Set Name: |
Present Daily if Present in AM or PM |
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Date created/revised: |
June 30, 2008 |
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Created/revised by: |
Sheryl Allen |
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Purpose: |
District policy states that if a student comes to school at any one point during the day – even for only a minute – that student is counted as present on that date. Therefore, assign a Present daily attendance code to those students that attend school either in the morning, in the afternoon, or all day. |
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Scheduling Group |
All |
|
Day |
Day 4 |
Rule 1 |
AM Code |
Any Presence |
PM Code |
Ignore |
|
Daily Code |
Present |
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Rule 2 |
AM Code |
Ignore |
PM Code |
Any Presence |
|
Daily Code |
Present |
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Rule 3 |
AM Code |
Any Absence |
PM Code |
Any Absence |
|
Daily Code |
Absent |
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Notes:
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Table 85: Completed sample of Table 83 [>>]
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Rule Set Name: |
Present Daily if Present in AM or PM |
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Date created/revised: |
June 30, 2008 |
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Created/revised by: |
Sheryl Allen |
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Purpose: |
Our school uses custom "Absent/Present" and "Present/Absent" daily codes to track morning and afternoon attendance. Therefore, separate rules calculate morning and afternoon kindergarten classes, as well as for students that attend all day. |
|
Scheduling Group |
Full Day |
|
Day |
Day 3 |
Rule 1 |
AM Code |
Any Absence |
PM Code |
Any Presence |
|
Daily Code |
Absent/Present |
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Rule 2 |
AM Code |
Any Presence |
PM Code |
Any Absence |
|
Daily Code |
Present/Absent |
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|
Scheduling Group |
AM Only |
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Day |
Day 3 |
Rule 3 |
AM Code |
Any Presence |
PM Code |
Any Presence |
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Daily Code |
Present |
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Scheduling Group |
PM Only |
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Day |
Day 3 |
Rule 3 |
AM Code |
Any Absence |
PM Code |
Any Absence |
|
Daily Code |
Absent |
Table 86: Worksheet for a Class (Period) to daily attendance code calculation rules (Table 87 [>>] shows a completed sample)
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Rule Set Name: |
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Date created/revised: |
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Created/revised by: |
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Purpose: |
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Scheduling Group |
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|
Day |
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Rule 1 |
Code in Period 1 |
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Code in Period 2 |
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Code in Period 3 |
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Code in Period 4 |
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Code in Period 5 |
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Code in Period 6 |
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Daily Code |
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Rule 2 |
Code in Period 1 |
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Code in Period 2 |
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Code in Period 3 |
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Code in Period 4 |
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Code in Period 5 |
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Code in Period 6 |
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|
Daily Code |
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Rule 3 |
Code in Period 1 |
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Code in Period 2 |
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Code in Period 3 |
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Code in Period 4 |
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Code in Period 5 |
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Code in Period 6 |
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Daily Code |
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Rule 4 |
Code in Period 1 |
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Code in Period 2 |
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Code in Period 3 |
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Code in Period 4 |
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Code in Period 5 |
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Code in Period 6 |
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|
Daily Code |
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Notes: |
Table 87: Completed sample of Table 86 [>>]
|
Rule Set Name: |
|
|
Date created/revised: |
June 30, 2008 |
|
Created/revised by: |
Sheryl Allen |
|
Purpose: |
District policy states that if a student is present for the second period, that student is counted as present on that date. |
|
Scheduling Group |
All |
|
Day |
Day 5 |
Rule 1 |
Code in Period 1 |
Ignore |
Code in Period 2 |
Present |
|
Code in Period 3 |
Ignore |
|
Code in Period 4 |
Ignore |
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Code in Period 5 |
Ignore |
|
Code in Period 6 |
Ignore |
|
Daily Code |
Present |
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Rule 2 |
Code in Period 1 |
Ignore |
Code in Period 2 |
Absent |
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Code in Period 3 |
Ignore |
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Code in Period 4 |
Ignore |
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Code in Period 5 |
Ignore |
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Code in Period 6 |
Ignore |
|
Daily Code |
Absent |
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