Student enrollment setup

A District Administrator can configure how students are enrolled [>>] in the district and how Chancery SMS manages enrollment information. Chancery SMS applies these settings across the system. These settings are of particular significance for year end [>>].

To configure district student enrollment [You can do this if your role is District Administrator.DA]:

On the home page, in the control bar under ADMIN, click District Setup.

On the District Setup page, under District, click Preferences.... The District Preferences page appears.

On the District Preferences page, under Student Enrollment, enter or change Information, which includes:

Student can have a record in up to # school(s) at a time: The maximum number of schools in which a student can have an enrollment record. The default is "99".

Student can be active in: Choices include:

"More Than One School"

"One School at a Time": When this is set, an administrator must first withdraw a student from all other schools before enrolling that student in a new school.

Allow enrollment in: Controls the Registration Grade Level to which you can assign a student you add to the district. Choices include:

"Any School"

"School with Student's Registration Grade": This restricts the enrollmentof a student to schools that have their grade level available.

Minimum enrollment age is # years as of enrollment date: The minimum age in years that a student must be on the date of the student's first entry-type status code. Chancery SMS does not permit a student younger than this age to be enrolled. Note: When referring to this age, Chancery SMS calculates the student's age using that student's full birth date, not just the year.

Graduation Month: The month of the year in which the district graduates students from their current grade level.

District Graduation Grade Level: The grade level at which the Chancery SMS graduates students from the district. This setting is relevant to Year-End Processing [>>] . Choices include the grades 1 through 20 and: "NA", "Pre-enrolled", "Pre-Kindergarten", "Kindergarten", "Kindergarten-AM", "Kindergarten-PM".

Set district graduated student grade level to: These options, which are relevant to Year-End Processing [>>], are:

Next projected grade level: With this option selected, Chancery SMS uses the projected grade level specified in the district settings [Projected grade levels >>].

District graduating grade level: Chancery SMS sets the student's grade level to this value or the next and future years but records that student as having graduated. During Year-End Processing [>>], Chancery SMS graduates the student and withdraws the student from his or her current school.

Selected grade level: Chancery SMS uses the grade level selected. Choices include the grades 1 through 20 and "NA", "Pre-enrolled", "Pre-Kindergarten", "Kindergarten", "Kindergarten-AM", "Kindergarten-PM".

Change default enrollment criteria to match any criteria: This sets the default choice for the Match field under Search Criteria on the Detailed Search page [Figure 31], when the Category is "Registration" or "Enrollment". When the check box is selected, the default choice is All criteria; when the check box is cleared, the default choice is Any criteria. Regardless of this setting, you can change the choice prior to running a search.

Click Save. Chancery SMS saves the information and closes the page.